OFFICE ASSISTANT

at South & West Washtenaw Consortium [SWWC]

JOB DESCRIPTION

The SWWC Office Assistant provides financial and operational support to the South & West Washtenaw Consortium (SWWC). The position is hands-on, extremely detail-oriented, and regularly communicates with a vast array of staff, departments, schools, students, parents, vendors, and external stakeholders.  The position requires a great deal of flexibility, autonomy, and excellent customer service as part of the vast team providing Career and Technical Education (CTE) opportunities for students.

Saline Area Schools strives to hire individuals who are intrinsically motivated, have a deep desire to grow professionally, believe children deserve to learn in an environment that is the least restrictive, and demonstrate the highest level of cultural competence. SAS strives to employ individuals who possess a strong work ethic, are committed to providing children with boundless opportunities, and understand that equity, inclusion, and social justice are essential to the success of a 21st-century school community.

QUALIFICATIONS
Required Education/Certification

• High School Diploma required

Preferred Education/Certification

• Associates' or Bachelor's degree in Business Management, Accounting, etc., preferred

Required Experience

• Experience providing exemplary customer service to internal and external customers. 
• Experience with general bookkeeping, accounting, and office management.
• Strong computer skills and familiarity with Excel and Google Suite. 
• Evidence of ability to establish positive working relationships with coworkers and all stakeholders.
• Evidence of strong written and verbal communication skills.

Preferred Experience

• Experience with Career and Technical Education.
• Experience working with high school students.
• Experience with PowerSchool.
• Use of Informed K12 or other electronic document management systems.
• Experience collaborating with staff and stakeholders across multiple locations within an organization.

RESPONSIBILITIES & DUTIES

• Manage the execution and monitoring of SWWC budgets from development to teacher implementation, as set by the Director of the SWWC.
• Manage budgets, spending, payments, and reimbursement requests.
• Billing creation and monitoring revenues.
• Develop, update, and manage applications and enrollment.
• Assist staff with logistics and payment for CTE competitions, field trips, and travel.
• Provide reports, rosters, and other PowerSchool support.
• Provide reporting, data trends, and tracking to the administration to support decision-making.
• Coordinate and communicate with participating school districts on calendars.
• Assist with facilitation and management of SWWC promotion, recruitment, events, and industry partners.
• Develop and execute new processes and procedures to help support the day-to-day operations of SWWC and the staff.
• Prompt responsiveness in communication with staff and stakeholders.
• Preserve the confidentiality of information.

ESSENTIAL DUTIES

• Use of Microsoft Office Suite and Google Suite.
• Effective and respectful verbal and written communication skills.
• Organize multiple tasks and conflicting time constraints; work well under pressure.
• Demonstrate exemplary attendance and punctuality.
• Strong focus on providing equity and access to county-wide CTE programming.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

Work in standard office and school building environments requiring mobility, visual and auditory acuity, communication skills, interpersonal skills, organizational skills, problem-solving skills, adaptability, technology proficiency, physical stamina, and environmental awareness.

EQUIPMENT

Uses standard office equipment such as a personal computer, scanner, copy machine, and telephone.

TRAVEL

Some travel to and from meetings and other Washtenaw County schools is required.

WORK SCHEDULE

Eight-hour shift to be determined at time of hire.

FLSA STATUS

Non Exempt

TERMS OF EMPLOYMENT

• 12-month, full-time employee.
• A full benefit package as defined by the Saline Educational Support Personnel Association MEA/NEA Collective Bargaining Agreement (ESP contract).

SALARY

Determined by Group 5, Office Assistants, as defined by the Saline Educational Support Personnel Association MEA/NEA Collective Bargaining Agreement (ESP contract). 

APPLICATION METHOD
EXTERNAL CANDIDATES: All interested and qualified external applicants must complete an application and upload all necessary documents on the TalentEd Website (please visit our HR web page at: https://saline.tedk12.com/hire/index.aspx# to access the SAS Job Openings). All letters of interest, resumes, and applications must be received no later than the deadline listed or until the position has been filled.

INTERNAL CANDIDATES: All interested and qualified internal applicants must submit a letter of interest and a current resume via email to Kara Stemmer, stemmkar@salineschools.org. All letters of interest, resumes, and applications must be received no later than the deadline listed or until filled.

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY 
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

If you have any accessibility concerns regarding the completion of this application, please contact Alli Littlejohn, HR Coordinator, littleja@salineschools.org, to set up an appointment for additional support.